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Privacy Policy

1. Who we are

“The Event Safety Company Limited” (“we”, “us”, “our”) is a company registered in the UK. Our website address is https://www.eventsafetycompany.co.uk.

2. What this policy covers

This Privacy Policy explains how we collect, use, share and protect personal data you provide when you use our website, request services, or otherwise interact with us. It also explains your rights under data protection laws (including the UK GDPR and Data Protection Act 2018).

3. What personal data we collect

We may collect and process the following personal data:

 

  • Your name, job title, company name, contact details (email address, telephone number, postal address) when you contact us for services or via our contact forms.

  • Any information you provide as part of a service request, e-learning sign-up, quotation, or contract.

  • Information collected automatically when you use our website (see Cookies section).

  • Any other personal data you choose to provide.

4. How we use your personal data

We use your personal data for the following purposes:

 

  • To deliver our services (event safety advice, e-learning, risk assessment, etc).

  • To communicate with you (including responding to enquiries, sending proposals, invoices, newsletters if you subscribe).

  • To improve and manage our website, services and client experience.

  • To comply with legal obligations.

  • For marketing purposes (if you have opted in) to send you relevant updates, newsletters or offers.

5. Legal basis for processing

We rely on one or more of the following legal bases:

 

  • Where you have given consent for us to process your data (e.g., marketing communications).

  • Where processing is necessary for the performance of a contract with you.

  • Where processing is necessary to comply with a legal obligation.

  • Where processing is necessary for our legitimate interests (e.g., managing our business, improving services, marketing), provided this does not override your rights and freedoms.

6. Cookies and similar technologies

Our website uses cookies and similar technologies to enhance your experience, analyse usage and provide certain functionality.

 

Cookies we use include:

 

  • Strictly necessary cookies: required for core website functions.

  • Performance/analytics cookies: to understand how visitors use our website and to improve it.

  • Functional cookies: to enable certain features (e.g., remembering forms, preferences).

  • Marketing cookies: to track visitors across websites for advertising optimisation (if applicable).

 

When you first visit our website, you will be shown a cookie banner allowing you to accept or reject non-essential cookies. You can also adjust your browser settings to refuse all or some cookies — however, this may affect your ability to use some features of the site.

7. Sharing your personal data

We will not sell your personal data. We may share your personal data with:

 

  • Service providers who help us operate our business (e.g., IT hosting, analytics, payment processing) under confidentiality and only for specified purposes.

  • Legal, regulatory or law enforcement authorities if required by law or to protect our rights.

  • Where we merge with or are acquired by another business, your personal data may be transferred as part of that transaction (we will notify you if this happens).

8. International transfers

If we transfer your data outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place (such as Standard Contractual Clauses) so your rights remain protected.

9. How long we keep your data

We retain personal data only as long as necessary for the purposes for which it was collected, including to comply with legal, accounting or reporting obligations. After that, we securely delete or anonymise the data.

10. Your rights

Under the UK GDPR you have certain rights, including:

 

  • The right to access a copy of the personal data we hold about you.

  • The right to ask us to correct inaccurate data.

  • The right to ask us to erase your data (“right to be forgotten”) in certain circumstances.

  • The right to object to or restrict certain processing.

  • The right to data portability (for data in a structured, commonly used format).

  • The right to withdraw consent (where processing is based on consent) at any time.

  • The right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have mishandled your data.

11. Security

We implement appropriate technical and organisational measures to safeguard personal data against unauthorised or unlawful processing, accidental loss, destruction or damage. However no system is wholly secure and we cannot guarantee absolute security.

12. Links to other sites

Our website may contain links to other websites for your convenience. We are not responsible for the privacy practices of those external sites; we encourage you to review their privacy policies.

13. Changes to this Privacy Policy

We may update this policy from time to time. The “Last updated” date will indicate the most recent changes. We encourage you to check this page regularly for updates.

14. Contact us

If you have any questions or requests concerning this Privacy Policy or your personal data, please contact us at:

The Event Safety Company Limited, 35 Marshalls Drive, Romford, Essex RM1 4JR

​

Email: info@eventsafetycompany.co.uk

Telephone: 01708 726003

Last updated: January 2026

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